Do you find yourself frazzled and overwhelmed most days? Are you always thinking about the daunting “to do” list, dread folding another pile of laundry and feel guilty for not having energy to play with your kiddos more?!?!
It doesn’t have to be like this! Creating simple routines and setting up systems that maximize your time, prep you for what is coming up next and keep things orderly will change your life for the better. Good systems and routines are the key to simplifying all of the home tasks and daily mom “job” struggles you are having.
I’m excited you are here for this episode because it has tools you need to create routines and maximize systems to get your life in order so that you can enjoy more and stress less!
Listen to this episode of the Intentional Edit Podcast now!
Full Episode Transcription (not edited):
Do you find yourself frazzled and overwhelmed those days? Are you always thinking about the daunting to do list dread folding another pile of laundry and feel guilty for not having energy to play with your kiddos more? It doesn’t have to be like this creating simple routines and setting up systems that maximize your time, prep you for what’s coming up next and keep things orderly will change your life for the better good systems. And routines are really the key to simplifying all the home tasks and daily mom job struggles. You’re probably having, I’m excited. You’re here for this episode because it has the tools you need to create systems and maximize routines to get your life in order so that you can enjoy more and stress less. Hey moms, welcome to the intentional edit podcast. Do you wanna stop feeling overwhelmed and finally get your home organized.
Do you find yourself up late at night, worrying about how you are going to get everything done and not drop the ball? You are wondering where to start and what to do. There is never enough time in the day. The piles of laundry are building up and it’s already time for after school activities, homework, snacks, and carpool. Oh, again, I’m Lauren. I too want an organized, clean home where my family can make long lasting memories and be present in the moment feeling like there’s never enough time to complete all the daily tasks is exhausting. So simplicity all around a healthy meal on the table at dinnertime and a family that contributes to the chores really is attainable. Stop telling yourself that you have to do it all or it will never get done. Or that picky eaters will never allow for a complaint free dinner. In this podcast, you will learn exactly how to declutter implement systems and maximize routines that remove the overwhelming unorganized parts of life. Bringing simplicity to your life and home. Come on. It’s time to create a life you love.
Hello there. Welcome back to another episode of the intentional edit podcast. This is episode 72, and we are gonna dive deep on setting up systems and creating routines that make your life easier. You can have systems in your house and set up good routines that don’t take a lot of time and they truly simplify every single task. Every single thing that you have to do, and this episode is going to help you be able to do that in your own home so that you can streamline and you can eliminate things that are causing you stress and get those routines dialed in to make life easier. We want to simplify and streamline and make life easier for you. So you can have time to do the things you want to be doing. Actually enjoy spending time, playing games, do all those things with your kids and not feel like this guilt and this dread about all the things that you have to be doing, or you need to be doing, or seeing that giant pile of laundry that has been sitting there for weeks that needs to be folded.
All those things. Let’s streamline your life by creating routines and maximizing systems that make your life easier. I want to mention, I was signed up to do, uh, something that I was asked to collaborate on that was going to take place in a couple weeks. It got moved into the future. So it’s now like two months later and that opened some blocks of time for me for three or four days. So instead of using that time to create and batch episodes way into the future and all of the stuff that happens when you are a business owner, I am giving that time to you. I guess you could say, ask and who shall receive because I’m constantly getting requests for more coaching session times and I’m giving them to you. I’ve created them. I took that time when I found out the dates of this big event were moved.
Instead of putting that time to something else, I am putting it back into my calendar for coaching sessions. I did that this morning, before I am recording this podcast. By the time you are listening to the podcast and it comes out at the end of July than I have opened up those coaching sessions and there’re available for you. There are quite a few of them. There are more than I have ever had in a one to two week timeframe. So if you’re wanting a coaching session, there, there are some. Now, if you’re listening to this within a day or two of when it comes out, you wanna work with me. You want to figure out how to declutter, how to get your life in order, how to organize things, how to set up routines and systems for the school year. If you have kids going back to school around this time, it is a great time to implement new systems and routines.
You start it. It’s a natural time because things are changing the routine, the daily schedule and the structure of what your life looks like is changing. It’s a great time to set up systems and routines at the beginning of the school year. If you want help with that, one-on-one help. Or we zone in on exactly what your family needs, your family schedule, what happens in your life. And the thing is that you want to customize to you book a coaching session with me. It’s so easy, intentional edit.com/coaching. You could click on the calendar link, find a time that works for you. And we can work together one on one for a session and you will get a ton out of that session. We will go straight to customize a plan that works for you. And it can really be about anything in the realm of setting up systems, creating routines, changing your are identifying and changing the habits that you guys currently have going on and turning those around into a good system and routine clutter.
We can do anything with purging decluttering, organizing how to organize your home, where to start all of it. If you have questions around any of those topics and want help, want to get help with your schedule your day, what that looks like, uh, things like that. I’m happy to help you just go to intentional, edit.com/coaching, click on that calendar link book, a session with me, and then we will be chatting in the next few weeks, because there are so many spots that I have added that normally are not there. Now is a great time to get them. Especially if you have kids that are going back to school or your schedule changes around this time of year, speaking of the perfect time to set up systems, get those routines going in your house. How do you do that? So if you are struggling and you feel like there’s always too much to do, or you’re always behind on the simple things like your car is always almost on empty, or you’re always needing to go to the grocery store for one more thing.
There’s always that pile of laundry that I mentioned. There are too many things happening. You can’t get your kitchen cleaned. You’re irritated because there’s piles of stuff all over systems and routines are the key to managing all of that. They ma can manage everything in your home, everything in your life. And if what happens when you set up these systems and routines are life becomes easier. Good systems are the key to organization that functions for your home and for your family. Everybody has things that have to be done. Like we all have laundry. We all have dishes. We all have things in our home like regular maintenance, cleaning, that kind of thing, but we can approach it in a different way. And I can’t give you a magic wand and make everything perfect, but I can give you the tools and help you create individualized solutions for your family, so that you can have these systems and routines set up so that all of these little things that are happening throughout the day that are causing frustration for you and causing you to be irritated and overwhelmed and in a bad mood, or just feeling down because there’s so much to do.
And you don’t have control of anything when the good system and the routines are implemented in your home, then those frustrations are pretty much eliminated. Everyone knows what to do. As your kids get older, they have more responsibilities. And I’m not talking about tons of chores or a lot of responsibilities, a that take many, many hours in the day. Uh, something that I’m talking about would be hanging up your backpack on a hook after homework time, or getting out the homework folder for a parent to sign and having it open on the table and then putting it away before dinner time, putting their clothes in the laundry basket. Instead of putting them on the floor. These are things that take seconds. They’re not big chores. They’re not big tasks. You’re not asking a lot, but you’re getting a lot in return, not having folders and papers and pencils and backpacks and lunch boxes and water bottles and all those things all over your kitchen, all over the floor, all over the table when it’s time to cook any dinner.
And they’re actually packed up and sitting by the door waiting to leave in the morning, when it’s time for another school drop, it reduces the clutter in your home and it makes it so that your stress level is reduced. So you add something that simple on top of everybody is responsible for taking the dishes they use and placing them in the sink or in your family. It might be putting them in the dishwasher again, depending on the age and the developmental stages of your kids, you will choose what works for your family in this moment and what works today in six months or a year, you might need to make a little bit of a tweak too. You make a little bit of a change. It’s a conversation and a demonstration of what to do. And all of a sudden the responsibility goes from setting the sink, setting the plate in the sink or the cup or the water bottle in the sink.
When it’s done being used, which a three yearold could be doing that in your home to all the sudden they’re ready to load the dishwasher. And instead of placing it in the sink, they’re placing it in the dishwasher. What does it do? It makes it so almost a hundred percent of the time. You don’t have dirty dishes and clutter on your kitchen counters in your sink piled up. Because those things, seeing those things are something that is irritating. It’s something that is annoying to you. And when you add up all of these little things, one thing after another, after another, that is when you become really irritable and angry and annoyed and frustrated. So by creating the systems and having these routines in your life, where all the people in the home know what to do and contribute a few seconds here, a few seconds there, then the house stays picked up.
It stays orderly. It doesn’t mean you never have a mess because we live in our homes and we want to do projects in our home and play games and have fun. And you want your kids to explore and have interactive toys and things like that. What it means is there are routines established that become habits and the norm where after you play with something, the kids spend a couple minutes. Maybe it’s only 30 seconds. They pick up what they were playing with. Put it in the basket. Maybe you’re more relaxed. You don’t care about the toys. You, you don’t care that the things are out. So in the designated play area, the kids can have everything out all day, but after dinner time, or as part of your evening routine, you do a five or 10 minute pickup. And at that time, the kids in your family, and again, depending on the ages, maybe parents and, and the kids are doing this together, the toys are picked up.
Things are put back in their places and it goes back to the status or the baseline that you have created. That is what feels good and is acceptable and what you want in your home. So that everyone feels good. And the overwhelm is decreased. And the feeling is the positive feelings and the feeling good is increased. How do you get there? What happens? So I’ve told you that when you have these good systems and you have these good routines, then life is easier. That’s what I keep saying, right? What happens when you do this? When you have the good systems and routines, it simplifies daily tasks and chores that comes from setting up an implementing these systems for almost everything in your home. And I keep using two words, systems and routines. So you hear me saying, set up these systems that set up these routines.
What’s the difference between a system and a routine? Well, I will tell you, I use these words pretty much interchangeably, but they are slightly different. Routines are things that we do on a regular basis. And you intentionally set up these routines. So a routine might be something like you’re in the routine of walking through the door, tossing your keys in the bowl, hanging up your purse, diaper bag on a hook by the door. Well, the system is you intentionally put a bowl there for all of your keys while it’s sunglasses, that kind of thing. Or you had this hook installed on the wall to put the bags, the backpacks, all those things, or you purchased a basket to have next to the door, where, when anyone comes in and takes their shoes off, they toss them in the basket. So that’s where the everyday shoes are found.
Things like that. You did. These tactical thing is to set up systems and the systems are part of the routine. So systems and routines you’ll hear me use those words hand in hand. I was talking with a client recently that we had worked together months and months ago, but maybe even over a year ago. And her oldest was much younger then. And the systems that we set up and the things that I encouraged her to do are working. But now that her oldest is a little bit older, she was using the things that we had worked on in our coaching sessions and the skills that she has acquired to create a routine. So that her oldest, who I believe is four can help with unloading some things in the dishwasher, not all of it, but some things on this next coaching session that we were working on.
She’s like, it’s just not working. He’s just setting everything on the counter. He’s really only responsible for the thing is that he uses like his plastic bowls and cups and things that were on the top shelf in the dishwasher. I asked her, I said, well, where did those things get put away? She was frustrated because it wasn’t working. And she was reinforcing. And this was the first time that she was really involving him with something. And she’s like, what do I do? What am I doing wrong? And it’s not that she was doing something wrong. The routine was a great idea. She unloads the dishwasher in the morning and he can now help in this process. But the problem was the things that she was asking him to unload were not placed and where they’re supposed to be put away in a place where he could reach, they were up high.
So it would involve getting a step stool that is too big for him to get on his own. Having him climb up on the step stool, open the cupboards, move it to another cupboard. It was too much. So in this routine, we have to modify the system. What she had to do was change where the location of those things were stored instead of his cups and bowls and plates being on a high shelf, in an upper cabinet, in the kitchen. Now they are all in a drawer and everything that he can put away is actually all in the same drawer. So that really made life easier for her. And the feedback she sent me in an email was, okay, he can do this. It’s so easy. He’s he takes his things out and he actually looks forward to it because he ha now has a responsibility he’s contributing.
He feels like he’s contributing and doing something good. And with younger kids, you know, they can be really excited about doing these little chores and helping out and being a part in those things that they see their parents or older siblings doing. In that example, the reason I’m telling you that is because the routine was a great idea. The structure of the routine, the things it was accomplishing was good, but it had one little hiccup that was making it. So it couldn’t work and making some changes in the organization of the kitchen and switching things around so that he could have access to what he was going to be responsible for putting away in this new part of the routine. That system had to be changed. So now it’s set up the organization, is there, there, and the routine will work. And now it’s working.
You will hear me use the terms, systems and routines interchangeably. They are slightly different and that it it’s okay. So what do you have to do if you want to set up good routines and good systems in your home, because you want life to be simpler. You’re tired of being overwhelmed. Sometimes people say I’ve never set up a routine, or I don’t have routines in my home or I’ve, I don’t have any systems that I’ve created in my home. I’m going to tell you, yes, you do. Every single thing you do is some type of a routine. It’s a habit. You might not have set it up. Intentionally. One example of this is what happens at the end of the day. If you work outside the home, you come home, dump your stuff down, drop it wherever ch maybe you change your clothes. Maybe you go right into mom mode, whatever you do.
Do you walk in, do you pour yourself a glass of wine? Something like that. That’s a habit and habits are routines. So the goal with these good systems and routines is they replace the bad habits. Your habit might be walking in, setting your purse on the kitchen counter. It’s always in the way, why is it there? What do you do with your purse in the kitchen? So that’s just a habit that’s what’s happening. You need to replace that with a routine that makes sense. And the new routine is going to be to put the bags, the diaper bags, the backpacks, the purse, any of that stuff in a location. That’s out of the way. When you are at home, it’s not front and center on the kitchen counter. It’s not taking up a valuable space and sitting there, you’re not hunting for your keys anymore because you don’t know where you set them down.
They have a designated place to go. What about with your laundry? If your habit is not doing your laundry until the very last minute until the basket is so overwhelmed that you can’t so overwhelmed until the basket is so overflowing, you can’t stack anything up anymore. You shove the stuff into the washer, wash it diet. And then it sits there for a few days. If that’s what you’re doing, that is your laundry routine. It was not set up intentionally, but you are in the habit of doing laundry. That way. If laundry is a frustration for you, like it is for many, many people, you have to create the routine around laundry, start doing it, put a load in every single day or make changes so that you have a new laundry routine. That only takes up a few minutes at a time, but it gets the laundry done quicker so that you will eliminate the frustration of doing the, of having that giant pile of having the pile and then having the wrinkled up clothes that are sitting in the dryer or having to rewash something, because you forgot to move it from the washer to the dryer.
So in creating good systems and routines, we wanna make your life easier. We want to make it so that you can simplify and reduce some of the stress that you have, how you do this. You probably have a lot of times in your day, where there is a struggle. You feel irritated, irritable, you’re overwhelmed. And as long as you’re not driving, I want you to close your eyes and take a minute to think about your days. What do your normal days look like? If you’re driving, do not close your eyes. So spend a time doing this. I’m not gonna stop talking. You can pause the episode if you want to, but visualize your day. This should only take you a minute, maybe even less than a minute. And where do you find yourself? Most irritated, most frustrated, most annoyed. What is happening in those moments?
What are you doing? What are the other people around you doing? What is happening in those moments? And those are the biggest pain points throughout your day. If you don’t know where to start, then we always start with the frustration points. We start with the pain points. So you identify something. If it’s getting out the Mor, getting out the door in the morning, then you are going to start with setting up either an evening routine that make, because you’re adding things to your evening routine that make it possible for you to do less in the morning, because you’ve prepared for the morning, the night before, or depending on your schedule, you’re going to start with a morning routine. What can you do to change the habits that you’re already doing to make it so that you have success in the morning? If, when I asked you to identify where you were frustrated throughout the day, when you did that exercise, if you identified like after school hours and homework time or the time when the kids are supposed to be doing homework, and you’re supposed to be getting dinner prepared, but you never seem to know what to make for dinner, or you can’t get dinner on the table.
You never eat together. And that’s something you would like to be doing, but there’s always so much else going on. And lots of arguing and frustration during that time, then a homework routine, an after school routine is what needs to be set up routines for those types times in the day. And they, they need to be specific, but they don’t need to take a lot of time. What does a good evening routine look like? And this will be different for every family, because I always will tell you, you have to customize anything you do, whether it’s organization or setting up systems or any of this, you have to customize it for the needs of your family in this current stage of life that you’re in. So a good evening routine sets you up for success when you wake up in the morning and it closes out your day, most common things that happen in an evening routine are kind of a reset of the house.
This does not mean deep cleaning or anything like that. If you have chores that every member of the family is responsible, usually they do this at some time during the evening routine, picking up the kitchen, putting the D the dishes away, getting the kitchen counters, clean and clear, setting out anything that you might need that could make the morning easier, putting a water bottle next to the fridge. So it can be filled up, making sure that the ice packs are in the freezer for, so the go in the lunches, the next day, things like that, making sure your laptop or your iPads or tablets are charged, putting your phone on the charger, setting an alarm for the next morning when you are getting ready for bed. One thing that is part of my evening routine. When I put the toothpaste on my toothbrush and start brushing my teeth, I go into my closet and I pick out my clothes for the next day so that my outfit is picked out.
I don’t have to think about that in the morning. I know what I’m doing the next day. I briefly looked at my calendar. I know what’s on the agenda so I can walk into my closet, pick out an outfit and have it sitting out so that I can put that on the next day. And then I’ve solved that problem. I don’t have to waste time figuring out what I’m going to wear in the morning hours. So what can you do in your life to make your days easier? It’s all going to come down to the routines that you create for these little things. Remember, routines can be big and they can be small. I keep going back to the example of walking through the door, whatever comes and goes with you. Put that somewhere. Keys, wallet, sunglasses, purse, diaper bags, backpacks, work bags, all of that stuff.
Having a designated place for that. That’s a small routine. It’s something you do. It takes a second. You drop it off where it goes and you don’t think about it again until the next time you leave. And there’s not gonna be an added stress because you’re now in this routine, this routine has become a habit. This is something you do. It’s a healthy, positive habit that is happening in your life. And it makes the day easier. It makes things run smoothly because you never have to search for the keys. You always know where your sunglasses are because they return to this location. When they go home, it could be you leave your sunglasses in the car because you wear them. When you’re driving that and they stay in the car. It doesn’t have to be that these things are dropped off in a bowl. This is just the example I’m giving you do what works for you in the season of life that you are, are currently in another one that we’ve talked about is dinner plates or putting your dishes in the sink or the dishwasher.
Those have only take a second, but they make life easier. They streamline the day. What about in the morning, if you added to your morning routine to check what is on the menu, if you do any type of meal planning or figure out what are you making for dinner that night, based on the groceries, you have take a few minutes to do that. And if you have a frozen chicken breast or something that needs to be haw, pull that out of the freezer, put it in a place where it can thaw. And then you won’t have the stress that night of not knowing what is for dinner, little things like this. It doesn’t matter. It can be a small thing or a big thing. It can be part of a bigger routine, or it can be something very simple, like putting the dish in the dishwasher when you’re done using it, instead of piling up dirty dishes on the sink for someone and to do at a later time, big routines include, would include something like an evening routine that has you straightening up your kitchen, doing the dishes in the night, uh, a five minute pickup for the kids to participate in for the whole family to get the house back to the baseline, picking out outfits for the next day, making lunches for the next day.
All of those things, not necessarily in that order. You do what makes sense for you? Common routines are morning, routine evening routine after school or homework time routine, uh, routine around the dinner hour. And it might not be the same every single day, depending on the activities that your family participates in. And that’s okay. That’s perfectly fine. You can have routines around chores that everyone does. Uh, one other example I can give you is for the past few years, I have had, um, just daily chores that each member of my family is responsible for. And they are very simple. Like one could be clean the, the mirror in two of the bathrooms, okay. That takes two minutes. And one person is responsible for that. One is like, my responsibility is always to clean up the kitchen counters AF like in the evening to make sure that that’s always clean to the way that I like it, because I’m picky with that.
So we have all of these things and to be perfectly honest, the last couple of months, we have had so many extra things and different schedules and activities, and we’ve gone from one trip to the next trip to traveling for sports and like, things like that, that it’s been constant come and go in our routine. And our normal schedule is very different than what it looks like through the, as the majority of the school year. And it’s even a lot different than it has looked in many summers. So we’ve really been slacking and not doing our evening routines and evening chores and things like that. And I have a bulletin board in my laundry room where I have the list and it says each person’s name and what they’re responsible for each night. If it doesn’t work in the night that person, maybe they have to do two nights at one time because their schedule didn’t allow for it as something there’s flexibility in this.
And I can do a whole episode on this type of thing and how you can set this up for your family. But yesterday my daughter was in the laundry room and she was like looking at the bulletin board and she’s like, we should start our daily tasks again. Now she’s a teenager, like just a new teenager. Who’s like, who says that? Well, she realizes the benefit of that. You spend 5, 6, 7 minutes a day doing these things. And then the house stays clean all of these high touch areas and things that get dirty, stay clean, be and picked up and orderly because we have systems in place when we have these routines and these chores set up to make it so that we can have success with these things because we’ve simplified our lives. So we don’t have the scramble of someone who’s coming into town or wanna have friends over.
And we have to do a deep clean of the whole house. And because it’s such a mess and frantically want to pick up and clean up to have people over when we are in the zone and doing our nightly tasks or the, the routines of our tasks and chores, which really do take less than 10 minutes a day. And I think I only have them scheduled four days a week. So it’s not a big deal. It’s not a big ask. It’s not a big contribution in terms of time, but it is a huge contribution to the entire overall feeling of the home cleanliness of the home and simplicity in how things run. It makes it so that you can find things when you need them. Everyone knows what to expect. You can be on the same page and it really does make life easier. I’ve given you a lot of information today.
A lot of examples, if you need to set up systems in your home, identify the pain point, take time to do that exercise, figure out what is the biggest struggle and create the routine around that, that can solve those problems. Once you have mastered that, do not move on to another routine until you have successfully done this routine with all the members of the family that participate in it for at least two to three weeks, once it is successful, then do the exercise again, close your eyes, visualize what is still causing you, frustration, what is not working, and then create a routine around that, move on from there and move on to the third one. Once you’ve successfully done one of these routines for two to three weeks, you can move on and add another one. And you’re only going to do this when you’re having success with these, you might need to modify, it might take you a couple weeks to figure out exactly what you need to do.
And that is perfectly fine. That’s normal. And that’s okay. So move on from there, move on to the next routine, then move on to the next routine and so on. And you keep going forward until you have routines for everything that you’re doing. And as you are making more, and you look back months into the past when you created the first routine, that routine has now come a habit. It’s replaced the bad habits that you had with a good routine. You have these systems in place. You have these high quality, great routines that are simplifying your life, making life easier. This is just what you’re doing. This is just what the people in your family are doing because you have come up with routines that work and now they’re habits. And no one is thinking about them. Of course, you’re thinking about the new one that you’re implementing, because it hasn’t become a habit yet, but this is the key to simplifying.
This is what you have to do. If you want life to be easier. Think about your calendar, your schedule, your chores, your daily tasks. All of these things get wrapped up into the routines and the systems that we create for our homes to simplify, to reduce the stress and to have these healthy habits that we’re just doing. We’re just doing it because we spent the time to create the good routines and maximize the systems to simplify life. Wow, this episode was a lot longer than I thought it would be. There’s so much good information. You can totally do this. If you wanna work with me one on one, go to the intentional, edit.com/coaching and get the calendar link book of session with me. We can work together one on one to create these systems and routines for you, or I can help you with decluttering purging, getting your home organized.
All of these things, individualized solutions, custom to your family are what we do in coaching calls or start creating systems and routines. I’ve given you the tools to do it. There’s other episodes that you can listen to that dive in specifically to a morning routine, an evening routine specific things where it’s very detailed on those individual routines, listen to those and then get going on this, create your first routine. Make sure that you have a good system in place for like the physical things, the tactical things, so that the routine can happen and it can actually be executed. And then you are on your journey to streamline streamlining and simplifying your life. I know you can do this and I’ve seen the benefits over and over and over and over again. And you will be so happy once you have started to implement, and you have these good systems and quality routines going for your family. Good luck as always, if you have any questions, reach out to me. I am happy to help, and I want to hear about the success you’re having, creating good systems and routines for your family. I will meet you back here next week for a type Tuesday episode of the intentional edit podcast. Have a great weekend.
Thank you for listening to the intentional edit podcast. If you found today’s episode valuable, tell your friends about it by taking a screenshot, sharing it on social and tagging me at intentional edit. I’ll be back soon with another episode in the meantime, find firstname.lastname@example.org and be sure to follow intentional edit on social platforms like Instagram, Pinterest, and Facebook, to ensure you catch future episodes, click the subscribe or follow button. Now I’m grateful for a five star rating and review from you. Be sure to let me know what you liked about this episode and what you want me to cover in the future.
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Lauren is the founder of Intentional Edit, a home organization and lifestyle company focused on consciously editing to create efficient and organized spaces. Lauren believes that a functional home that looks and feels good has a positive influence on all aspects of life. Creating systems that allow for the home to function more efficiently, therefore, eliminating most of the clutter and chaos is her priority. While trends come and go organization is always in style!
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